For Education Partners

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Administrative Resources


Copyright Permission Request Form

CFP Board will generally grant permission to use content or reprint additional copies of copyrighted materials upon a user's written request. In order to receive CFP Board's written consent, please complete the online Copyright Permission Request form and CFP Board's Trademark Department will review your request and notify you by e-mail if your request has been approved or if we require more information.

You may also Download the Copyright Permission Request form (pdf) and send the completed form to CFP Board by mail or fax to:

Certified Financial Planner Board of Standards, Inc.
Attention: Trademark Department
1425 K Street, NW, Suite 800
Washington, DC 20005
 
Fax: 202-379-2299

Electronic Reporting of Attendee Lists

CFP Board requires registered CE Sponsors to report attendee lists electronically. By sending these lists electronically, you will avoid the hassles of missing CE certificates, lost attendee lists and phone calls from CFP® professionals trying to report their CE hours.

Reporting CE Using an Excel Template

Sponsors reporting Continuing Education (CE) credits electronically to CFP Board should use the provided Excel spreadsheet template. Please do not alter this template in any way, as it may delay the processing or make the report unusable. All formats mentioned in the instructions below have been built into the template for ease of use.

The template consists of a header record and body. The header record allows CFP Board to validate the data correctly, and ensure that no data is duplicated or omitted. The header record must be completed in its entirety for proper processing. The body area is for the listing of individuals and the courses they have completed. Each course must be listed individually, even when reporting multiple courses for the same individual.

The completed template should be emailed as an attachment to cereport@cfpboard.org.

Download/Save the Excel Template

Instructions

  1. Save the template on your computer. Double click on the template icon to open it, or open Excel and click on File in the toolbar, and then Open. In the Open window, browse to the saved location of the template, highlight the template file, and click on the Open button in the lower right hand corner of the window.

  2. Immediately following this paragraph is an example of the template with the header row almost complete, and highlighted in green. Enter the information requested in the header record in row 2 of the template. Leave the number of records blank for now. The number of records will be tallied and entered in a later step.



    The following table offers a brief description of each field in the header record.

    CE Sponsor Code Number A number assigned to you by CFP Board that should never change.
    Sponsor Name This should exactly match CFP Board records. If a name change occurs, be sure to notify CFP Board before submitting reports under the new name.
    Sponsor Batch Date The date the report was created in "mm/dd/yyyy" format.
    Sponsor Batch Number A number that increments sequentially for each report submitted. This number and the date are used to ensure that a duplicate report is not being processed, and that a report has not been missed.
    Number of Records being Reported The total number of records that this report contains, not including the header record.
  3. Once the header record has been completed, begin entering the individual and course information in the body. Immediately following this paragraph is an example of the template with the body and some sample records highlighted in green. Enter the first record to be reported in first empty row of the body. Each course being reported must have its own row, even when reporting multiple courses for one individual. When the first record is complete, move down to the next available row. Do not leave empty rows. When all records have been entered into the body, count the total number of records, and enter that number in the number of records box previously left blank.



    The following table offers a brief description of each field in the course records. Please make special note of the "two out of three" check system used by CFP Board, as failure to provide at least two of the required pieces of information will delay the processing of the report.

    Two out of three check:

    CFP Board uses a "two out of three" check system to validate the identity of a certificant. In addition to their name, CFP Board must be provided with either their certificant/CFP Board ID number issued with their initial certification, or the last 4 digits of their social security number to validate their identity. A middle name or initial is optional, but encouraged.

    The following table offers a brief description of each field in the body.

    CE Sponsor Program ID Number This should be a unique alphanumeric value identifying the course completed, and it should not change over time. It will be tracked in CFP Board's database, and the course must be approved for electronic reporting before hours can be credited.
    Program Name This should be the title of the course that was completed, and should exactly match the title in CFP Board's database. This field is used to verify that correct data has been received; therefore, it should not change over time. If a course title change occurs, CFP Board must be notified before reporting credits under the new name.
    Date Individual Completed This should be the date the individual completed the course. A check is made to ensure that courses taken during a prior CE Period are not credited to a more recent CE Period.
    Last 4 Digits Attendee SSN This is an optional field used in a two out of three check to determine if the individual is a CFP® certificant. If it is provided, hyphens will be added by the built- in formatting, but it can be entered as a simple numeric string. If it is not provided, the field should be empty. Only the last 4 digits are required.
    Attendee CFP Board ID This is an optional field used in a two-out-of-three check to determine if the individual is a CFP® certificant. If it is provided, leading zeros may be included, but are not necessary. If it is not provided, the field should be empty.
    Attendee Last Name This is the individual's last name, and may contain spaces between common prefixes such as "Van", "De", "Mc" etc. Designations should not be included with the name. Hyphenated names can be accepted as long as at least one name matches the last name contained in CFP Board's certificant database.
    Attendee First Name This is the individual's first name. It should not contain prefixes such as Doctor or Captain.
    Attendee Middle Name This is the individual's middle name or names. This field is optional, but is intended for providers who carry the middle name in a separate field. It is used to resolve situations where certificants have the same first and last name. If a middle name is not provided, the field should be empty.
  4. When all of the information has been entered into the template, save your completed report on your computer, and email it as an attachment to cereport@cfpboard.org.

Questions?

Help is available! Please contact CFP Board at 800-487-1497 or by email at cesponsor@cfpboard.org.

Council On Education
CFP Board’s Council on Education advises CFP Board on the development and clarification of all educational policies related to the CFP® certification process.